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Current Vacancy for Administration Officer and PA to Mayor
We currently have an opportunity for an Administration Officer and PA to the Mayor to join our team. The post will be for an initial 6 month contract.
The successful candidate will be a reliable, energetic individual with a determined, flexible and “can- do” attitude to compliment our existing team.
Provide administrative support to the Town Clerk. To support the Town Mayor by organising and managing their engagements and ensuring a successful Mayoralty.Responsibility for production the Marlovian Magazine.Provide assistance and PA support to the Mayor. Provide first point of contact for the general public.
1) Personal Assistant and Administrative Support Role
Provide administrative support to the Town Clerk as required and undertake a support role to the Town Clerk. Attend meetings, produce agendas, take minutes for both internal and external meetings as required.
Assist in managing the Mayor’s diary and engagements and research information where required.
Ensure a sound working relationship with the Town Mayor and Deputy liaising with them on a weekly basis to ensure effective and efficient management of all mayoralty business. Coordinate diaries to ensure attendance at engagements and produce briefing notes where required.
Provide contact with the media in conjunction with external PR consultant to ensure successful coverage of Mayoral engagements and produce publicity material and photographs.
2) Marlovian Magazine
Responsible for the collation and production of the Town Council magazine the Marlovian. Actively seek out articles and liaise with community providers for suitable articles. Submit copy to PR consultant and liaise with publishing company to upload articles and ensure that publication deadlines are met. Together with the Town Clerk exercise editorial control.
3) Website and Social Media
Support the Town Clerk in maintaining the Marlow Town Council Website, ensure that it is updated with announcements and news stories. Assist the Town Clerk with stories for social media articles. Monitor and update Facebook, Instagram and Twitter accounts.
4) Town Twinning Events
Main point of contact for the Town Twinning Association. Liaison and coordination with Councillors and Marly Le Roi staff on joint events. Coordinate travel events and make reservations where required.
Manage the firstname.lastname@example.org, provide first point of contact services to visitors in person and by telephone.
Support the Deputy Clerk with event management for all Civic events, out of hours and weekend working is required.
7) Other Responsibilities
Promote sound relationships within the community with a variety of providers including retailers, community organisations and businesses. Promote the work of the Council and build a network and database of contacts. As part of a team provide general support to assist in the efficient and effective operation of the Council office as directed by the Town Clerk.
The Ideal Candidate will possess
Excellent communication skills
Excellent MS skills including Excel
Good understanding of social media platforms
Good writing skills and effective organsiation and diary management
30 hours per week with Wednesday as a non working day, time off in lieu for evening and weekend working
Please complete the application form and submit with a covering letter
Council Staff contact details
Mrs Hilary Martin – Town Clerk email@example.com
Mrs Katherine Joy – Deputy Clerk firstname.lastname@example.org
Mr Andrew Clarke – Community & Amenities Officer email@example.com
Mr Nigel Joy – Community & Amenities Officer firstname.lastname@example.org
Mrs Debbie Abbott – Operations & Admin Officer email@example.com
Mrs Melissa Bradley – Contracts/Projects Manager firstname.lastname@example.org